Office Administrative Assistant (East Hanover)

Offit Kurman, a growing full-service law firm, is currently seeking an Office Administrative Assistant for its East Hanover, NJ office. The Office Administrative Assistant will play an integral role in the day-to-day operations providing front desk office support as well as assistance to legal support staff through the management of document workflow, electronic files, general administrative back-up, and other duties as assigned.

Front Desk Duties:

  • Greet visitors and maintain office appearance
  • Answer and direct East Hanover reception phone calls
  • Monitor and respond to East Hanover reception emails
  • Schedule and reserve conference rooms/guest office
  • Scan and distribute USPS mail, FedEx/UPS deliveries and documents dropped off by clients
  • Order office supplies through WB Mason, stock break room and organize supply areas
  • Monitor postage machine funds, order FedEx and Certified Mail supplies, and maintain printers and copiers
  • Submit building maintenance requests

Office Administrative Duties:

  • Scan, index, pull and close files (from storage area and electronic system)
  • Schedule consultations
  • Monitor and update attorney calendars
  • Run conflicts checks and open new matters
  • Assist with mass mailing and large print jobs for remote attorneys and staff
  • Complete outgoing mail requests, and check requests
  • Prepare filing printouts for Courier pick-up in office

Required Skills:

  • Knowledge of filing systems and standards.
  • Knowledge working with a Document Management Systems (i.e., NetDocs).
  • Knowledge of legal office work, procedures, forms, documents and terminology.
  • Able to multi-task and efficiently manage changing priorities.
  • Excellent organizational and analytical skills, with attention to detail.
  • Proficiency with Microsoft Office 2017 – Word, Excel, and Outlook.
  • Strong communication skills in both written and verbal form.

Offit Kurman is one of the fastest-growing, full-service law firms in the United States. Offit Kurman offers a collegial, comfortable, and professional work environment, as well as competitive salary and benefits, to include Paid Time Off and 401(k) matching. We are a proud EEO employer and we are committed to a diverse workforce.